When running a business, keeping your data safe is one of the most important elements that you will need to resolve. While businesses would keep their records on paper 15 or 20 years ago, most companies are now storing data online. Not only does it ensure your data is easier to access, but it also means there is no paper trace for sensitive information that you may not want to reveal to your competitors or the general public.
But finding the right data storage solution is not easy. There are so many companies that claim to offer the best solution, but most of them are only talking from a marketing perspective. How do you know you are going with the right provider? Here are three questions that you should ask before you choose any data storage solution for your business.
Can It Handle Large Backups?
Always ask a data storage provider about how they can handle large data backups. Some providers are good with helping smaller businesses, or companies that do not have much data to store online. However, if your business has a ton of data that is being stored onto servers each week, you need a provider that can keep up with this load.
The last thing you want is for servers to run out of space when you are uploading data. Assess the data space options, bandwidth limitations and any other restrictions that may apply to the plan. Choose the one that best fits your company’s needs.
Is Backup Automated?
Manual backups are something that individual users can handle. But when you are receiving data storage solutions from a company such as Spectra, you will want an automatic backup solution in place. With automatic backups, you do not need to worry about anything. These backups will run in the background on the scheduled dates and times – without a hitch.
Is Your Data Safe?
The entire reason to store online, aside from avoiding the hassle of printing out thousands of papers, is to keep it safe. If the storage provider that you choose has a poor security history, you may want to look elsewhere. Ensure that your provider is offering SSL encryption on dual fronts: with both transmission and storage.
And ensure that you are in full control of your data, not the storage provider. Some providers offer free or discounted hosting solutions, but it means they own your data. As a prominent business, you will want 100 percent ownership and control over your data and its security. When you are receiving that, it means you have found the right data storage solution.
It may take you a few days to find the right provider. There is no need to rush into this process. It is much better to deliberate about your decision instead of choosing a provider that is completely wrong for your needs. Because when you have found the right provider, it is the start of a relationship that will last many years. This is an important decision that you must get right!