What to Look For When Choosing Cloud Storage for Business Collaborations
Version tracking (keeping track of who has made changes to a file, and when they did so), along with the ability to access files from multiple computers are valuable options for today’s businesses. If your cloud storage service is not able to keep track of changes that are made to files, then business collaborations lose their efficiency. Similarly, if you are only able to access your files from one computer, this limits the flexibility of your collaboration. These are features that are not always present in cloud storage options aimed at home users, but should be considered as essential features for business users, as their absence will severely restrict your possibilities.
You will also need to find out which types of file are supported by your cloud storage service. The list should include at least the standard Microsoft office and image file types, along with file types such as the Adobe PDF. Some service providers will enable you to create custom backups of uncommon file types, which can be a very beneficial feature, depending on your business.
Consider your regular business practice, and do make sure that your service package includes enough storage to enable you to work on as many online projects as you need, during your busiest periods. It is worth considering purchasing more storage than you currently require, to allow your projects to grow in file size, as they inevitably will.
In the digital age, an increasing number of workers do not operate in a physical office but instead in a virtual environment, and so the ability for multiple users to be able to access the cloud storage online is an increasingly vital service. This is relevant not only to freelancers, but also to office workers who are temporarily away from their place of business.
The importance of backup should also not be underestimated. It may be that you keep a local backup of your data, of course, but the cloud storage will often have the most up-to-date copy of your files. When choosing a cloud storage service for your business, you should be able to presume that this comes as standard, but it is worth checking with potential providers to see how their backup service is implemented.
Technical support should also be provided as part of your business cloud storage package, and can be a very valuable tool, particularly when putting new users online for the first time. Most good service providers are only too willing to help your business team get used to using cloud storage for collaborative projects.